Runmageddon Sahara 20/26.03.2020

Regulations

I.    THE ORGANIZER

The Organizer of RUNMAGEDDON SAHARA, hereinafter referred to as  an event, are:

-    EXTREME EVENTS ltd. Located in Warsaw (01-640 Warszawa, ul. Jana Chryzostoma Paska 21), registered in the Register of Entrepreneurs maintained by the National Court Register with the KRS numer 0000535982, with initial capital of 9.000, 00 PLN totally paid, logistic company

-    AT ANIMATOR, Marcin Szopa 43-502 Czechowice – Dziedzice ul. Dolna 10 NIP: 652-135-13-08 (tax identification no.) Concession of Tourism Operators: 1104, Insurance Guarantee SIGNAL IDUNA M514565, Financial Security Amount 312757,50 PLN.

II.    EVENT CHARACTERISTICS

1.    The EVENT is a multi-stage cross – country run, routes of which are marked in desert and mountain terrain.

2.    The basic form of the run is ‘SAHARA 60 with obstacles’ formula, in which during  three stages PARTICIPANTS will  cover the distance of 60 km. The competition SAHARA 60 is an obstacle course run formula ‘SAHARA 60 with obstacles’ as well as a cross-country run formula ‘SAHARA 60 without obstacles’.

3.    An optional form of the run is SAHARA 120 formula in which during three stages PARTICIPANTS will  cover the distance of 120 km. The competition SAHARA 60 is an obstacle course run formula ‘SAHARA 120 with obstacles’ as well as a cross-country run formula ‘SAHARA 120 without obstacles’.

4.    EVENT PARTICIPANTS can decide on SAHARA formula before starting every stage. Changes in formulas in regard to those declared before the beginning of the event consequently exclude a participant from classification.

5.    Information about chosen SAHARA formula the PARTICIPANT must pass to the ORGANIZER at the latest a week before the event RUNMAGEDDON SAHARA starts.

6.    The ORGANIZER will guarantee professional timing for each participant in hours, minutes and seconds.

7. The classification is made basing on time scores achieved by participants at all stages. Participants racing with and without obstacles are classified together- those running with obstacles are granted extra points for each obstacle crossed. Two distances: 120 and 60 are classified separately. The participant who did not finished all stages within given time limit or who changed formulas between 120 and 60 will not be classified.

8. The ORGANIZER has the right to set time limits for finishing each consecutive stage

9. During THE EVENT, PARTICIPANTS shall be accommodated in tents at a CAMP SITE set up in

the desert as well as in hotels.

10. The CAMP SITE is a tent camp equipped with field washbasins, toilets and ORGANIZER’S

infrastructure.

11. Only PARTICIPANTS are allowed to participate in THE EVENT, which means the persons who

have made the REGISTRATION to participate in the EVENT in accordance with the provisions of

these Regulations and who have paid all the required fees to the ORGANIZER’S account in full.

III. DATE AND LOCATION OF THE EVENT

1. THE EVENT shall take place from 20th to 26th March, 2020 (the date may be subject to change up to 3 days depending on flight and accommodation availability, final date will be decided no later than 60 days before event)

2. THE EVENT will take place in Morocco.

3. In the case of important reasons related to the safety of the PARTICIPANT, the ORGANIZER

shall have the right to change the date and/or place of the EVENT, whereby the PARTICIPANTs

shall be informed by means of appropriate information on the website of THE EVENT as well as in

the form of an e-mail sent to the address provided in the application form not later than 72 hours

before the originally planned commencement of THE EVENT. Making any changes in the above

respect shall not result in the any additional obligations of the ORGANIZER towards the

PARTICIPANT’s claims or any claims of the PARTICIPANT against the ORGANIZER.

IV. PARTICIPATION

1. THE EVENT shall only be entered by persons who are at least 18 years old on the

commencement date of THE EVENT. The participant must be communicative in spoken and written Polish or English language.

2. The conditions for participation in THE EVENT are as follows:

(a) completion of the application form made available on the website and sending it to the

ORGANIZER,

b) payment of the voucher fees in the amount and within the time limits specified in Chapter V of

these Regulations,

(c) agreeing to be bound by these Regulations,

(d) acceptance of participation in EVENT at their own risk, bearing in mind the hazards and risks

arising from the nature and duration of the run, which may include, but are not limited to, the risk of

health harms (deterioration) or the loss of life,

(e) providing separate consent to the processing of the PARTICIPANT’s personal information

provided in the application form referred to above for the purposes necessary to carry out THE

EVENT by the ORGANIZER,

(f) consent to the free use of the photographic or video footage of the PARTICIPANT in media and

promotional material of the ORGANIZER, to the extent specified in paragraph (4) below,

(g) possessing and brining to THE EVENT a passport valid at least until 30 September 2020.

3. A model declaration of consents referred to in paragraph 2(c) to (e) shall be attached as

Attachment No 1 to these REGULATIONS.

4. The PARTICIPANT authorizes the ORGANIZER to use his/her image in the following forms:

(a) consolidation and multiplication by any known technique and distribution in any form,

(b) making available to sponsors and official partners a copy or a duplicate of the image to be used

for the promotion of the sponsor or official partner's in relation to their participation in THE EVENT,

(c) storing on a computer and in a multimedia network,

(d) reproduction of the image,

(e) public exhibition, display, reproduction, broadcasting and re-broadcasting, and communication

to the public, in such a way which allows anyone to access it from a place and at a time individually

chosen by them,

(f) presentation and publication in the press, on websites, on posters and on billboards,

(g) television and radio broadcasting,

h) publishing photographs of the PARTICIPANT taken during the run in the form of photographs

from the run.

5. ORGANIZERS shall be entitled to grant official partners and sponsors of The EVENT a sub-

licence to use the image referred to above, to the extent not exceeding the scope of the licence

granted. The list of official partners and sponsors of THE EVENT is available on the website of

THE EVENT.

6. If the list of EVENT PARTICIPANTS is filled, the ORGANIZER may open a reserve list. Inclusion

of the PARTICIPANT in the reserve list does not guarantee participation in THE EVENT. The

ORGANIZER shall inform the PARTICIPANTS placed on the reserve list about their qualification for

participation in THE EVENT not later than 7 days before the commencement of THE EVENT.

V. REGISTRATION AND FEES

1. REGISTRATION for THE EVENT is understood as filling in the application for participation and

sending it via the website to the ORGANIZER and paying the VOUCHER fee.

2. The VOUCHER fee should be paid no later than within 7 days from the date of filling in and

sending the application form to the ORGANIZER.

3. The VOUCHER fee shall be paid by bank transfer to the bank account provided in response to

the application for participation in THE EVENT, indicating in the transfer title the code generated by

the registration system or by the quick payment system made available on the website at the time

of registration.

4. If the VOUCHER fee is not paid within 7 days from the date of filling in and sending the

application form to the ORGANIZER, the ORGANIZER shall have the right to cancel the

application.

5. The number of VOUCHERS which authorize to participate in THE EVENT is limited.

6. The ORGANIZER shall confirm the receipt of the PARTICIPANT REGISTRATION by e-mail sent

to the address provided on the application form.

7. Acceptance of the REGISTRATION is determined by the order of crediting the VOUCHER fee to

the ORGANIZER’s bank account.

8. The ORGANIZER reserves the right to terminate the sale of the VOUCHERS at any time without

giving any reason.

9. The VOUCHER fees paid after the end of the sale or after the exhaustion of available places

shall be returned by bank transfer to the sender’s account within 7 days from the moment of

delivery of the hand-signed disposition with the indication of the bank account number by the

depositor, whose REGISTRATION in THE EVENT has not been accepted.

10. The refusal to accept the REGISTRATION shall be notified to the person making the

application at the latest within 7 days from the moment of accounting the VOUCHER fee on the

ORGANIZER’s bank account.

11. The amount of the advance payment for the VOUCHER is fixed and amounts to 700EUR

gross (in words: three thousand PLN).

12. The total fee for a VOUCHER depends on the date of making an advance payment:

● advance payment to 30.06.2019, price 1290 EUR

● advance payment to 30.09.2019, price 1490 EUR

● advance payment to 31.12.2019, price 1690 EUR

● advance payment to 31.01.2020, price 1890 EUR

13. The VOUCHER fee shall be paid by bank transfer to the ORGANIZER's bank account not later

than 31 January 2020.

14. Details regarding the amount of the VOUCHER fee, the bank account number and the date of

payment of the fee shall be provided to each PARTICIPANT by e-mail, sent to the address

provided by the PARTICIPANT in the application form, upon completion of the REGISTRATION

process.

15. Failure to pay the VOUCHER fee within the time limit entitles the ORGANIZER to cancel the

PARTICIPANT. PARTICIPANT shall not be entitled to any reimbursement of costs incurred.

16. ORGANIZER reserves the right to change the amount of fees and discounts at any time

without giving any reason.

17. The ORGANISER shall inform about the change of the amount of fees or discounts on the

website of THE EVENT no later than three days before the changes come into force.

18. The ORGANIZER allows for the possibility of changing the PARTICIPANT's data and

transferring the right to participate in THE EVENT to another person after the REGISTRATION

process has been completed. Such change however is not allowed past 01 February 2020. All costs associated with air ticket change are to be covered by PARTICIPANT requesting such transfer.

VI. PACKAGE DESCRIPTION

1. The VOUCHER contains:

(a) the right to participate in THE EVENT as a PARTICIPANT,

(b) a starter kit, consisting of:

i. jacket or blouse,

ii. 2 technical shirts,

iii. optionally other items.

(c) ROADBOOK for each of the three stages of THE EVENT,

(d) food,

(e) drinking water,

(f) accommodation at camps and hotels during the event,

(g) insurance of medical expenses with the option of high-risk sports,

(h) deposit of one standard bag or rucksack for the time of the run,

(i) run data record (timmings),

(j) the support of a medical rescue team,

(k) safety training

(l) prizes for the PARTICIPANTS who have completed THE EVENT:

i. occasional medal.

2. TRANSFER PACKAGE includes:

Air transfer to and from the event location from one of the major airports in Poland (the ORGANIZER selects the flight). It is possible to participate in the EVENT without the TRANSFER PACKAGE. In such case the PARTICIPANT will be informed no later than 4 months before the event about meeting time and place in Morocco. Participants from outside of Poland may order transfer package from Poland.

VII. ROUTE AND ROADBOOK

1. During the run, the PARTICIPANTS of THE EVENT are obliged to follow the route marked by the

ORGANIZER. Precise rules of conduct during the run are explained in “General Rules of Runmageddon Global Run” which is an annex 2 to this document.

2. For safety reasons, the route will be marked at least every 300 metres.

3. The exact route of the runs shall be kept secret and shall be made available to the

PARTICIPANTS in printed form as navigational information booklet, hereinafter referred to as

ROADBOOK.

4. The start of each stage will be preceded by a check-in, during which the ORGANIZER will give

verbal instructions concerning the route of the given stage.

5. The ROADBOOKS will be distributed to the PARTICIPANTS by the ORGANIZER during the

briefing organized before the EVENT.

6. On THE EVENT route there are obstacles of varying difficulty level, which verify the level of fitness,

endurance, strength and mental resistance of the PARTICIPANTS.

7. The ORGANIZER provides for three types of obstacles on the route:

(a) natural, such as mud, water, hills, rocks, dunes,

(b) artificial, such as walls, ropes, horizontal cross-bars, gutters, water, mud or ice tanks: artificial obstacles are not to be crossed by PARTICIPANTS declared for “no obstacles” formula.

8. Checkpoints may be established along the route.

9. Each PARTICIPANT must register at the checkpoints in the order specified in the ROADBOOK.

The completion of the stage is possible only on condition that all checkpoints indicated in the

ROADBOOK have been checked in.

10. Any external assistance to the PARTICIPANTS on the route by persons other than

ORGANIZER representatives shall be strictly forbidden under the threat of penalty minutes or

disqualification.

11. The scope and amount of the penalties shall be decided by the Director of THE EVENT at the

request of another PARTICIPANT or a representative of the ORGANIZER.

VIII. MANDATORY EQUIPMENT

1. Each PARTICIPANT of THE EVENT must bring to THE EVENT:

(a) a passport valid until at least 30 September 2020,

(b) clothing and footwear suitable for the geographical and meteorological conditions at THE

EVENT area,

(c) a small backpack to be brought to the run,

(d) a headlamp and a set of spare batteries,

(e) a lighter,

(f) a whistle,

(g) a cream with UV filter (recommended UV30+),

(h) a lipstick with a UV filter,

(i) EUR 100 in small notes or the equivalent in local currency,

(j) sunglasses

(k) camel bag or water container of a minimum 2 liters capacity

IX. DRINKING WATER

1. The ORGANIZER shall provide drinking water to the PARTICIPANTS throughout the entire

duration of THE EVENT. THE PARTICIPANTS are obliged to bring water carrying equipment (camel bag, container, bottle etc.)

2. Water for PARTICIPANTS shall be available at a designated places (regeneration point) and in the CAMP SITE.

3. The PARTICIPANTS shall be obliged to supply themselves, at the place referred to in section 2

above, with an adequate amount of drinking water for the run (before the start).

4. The drinking water made available by the ORGANIZER to the PARTICIPANTs during the course

of THE EVENT shall be used solely for consumption by the PARTICIPANT; under no

circumstances shall the PARTICIPANTS use the drinking water made available by the

ORGANIZER for purposes such as, for instance, washing and laundry.

5. The ORGANIZER reserves the right to impose penalties, including disqualifications, on any

PARTICIPANT who is found to have misused the drinking water provided to the PARTICIPANTs by

the ORGANIZER.

X. STARTING NUMBERS

1. The ORGANISER will assign each PARTICIPANT a starting number.

2. The starting number will be marked on selected elements of the starter pack and on the skin of the PARTICIPANT.

3. For the duration of THE EVENT, the PARTICIPANTS are prohibited from using elements of the

starter kit with a different starting number than the one assigned by the ORGANIZER.

4. During the run (from start to finish) PARTICIPANTs must wear clothes with starting number and have their number being visible on the skin.

5. ORGANIZER has the right to place the logo of THE EVENT and the logos of the sponsors and

partners of THE EVENT on the starting number being a part of the starting kit.

6. The lack of the starting number during the run results in immediate disqualification of the

PARTICIPANT.

XI. CATERING

1. The ORGANIZER shall provide food for the PARTICIPANTS during THE EVENT.

2. Three meals will be provided each day of THE EVENT:

(a) breakfast,

b) lunch,

(c) dinner.

3. The ORGANIZER will make every effort to ensure that the meals are healthy and nutritious,

however, it may not include meals which meet special dietary expectations of the PARTICIPANTS.

XII. ACCOMMODATION

1. The ORGANIZER shall provide accommodation for the PARTICIPANTs for the time of THE

EVENT.

2. On the basis of the VOUCHER this will include:

(a) overnight stays in multi-person tents, set up in the CAMP SITE,

(b) Accommodation in a tourist-class hotel or in a dormitory in multi person room.

3. The accommodation provided by the ORGANIZER to the PARTICIPANTs may only be used by

the PARTICIPANTs of THE EVENT.

XIII. MEDICAL CARE

1. The ORGANIZER shall provide at least one medical rescue team along the route of the race.

2. The medical rescue team will travel by off-road car with a physician present.

3. The medical rescue team has the right to decide on the elimination of a PARTICIPANT from

further participation in THE EVENT if, according to the physician's diagnosis, they cannot continue

the race due to physical injuries or the necessity to provide immediate specialist medical care.

XIV.  RESIGNATION / DISQUALIFICATION

1. Under no circumstances may a PARTICIPANT of the EVENT resign from participation in THE

EVENT at the time of its duration without informing the ORGANIZER and signing the relevant

documents.

2. The PARTICIPANT may be disqualified by the decision of the ORGANIZER for non-compliance

with the Regulations or gross violation of the principles of social coexistence or the good name of

the ORGANIZER.

XV. THE RIGHT TO WITHDRAW FROM THE AGREEMENT AND RESIGN FROM

PARTICIPATING IN THE EVENT

1. Within 7 days of the date of conclusion of the agreement, which shall be understood as the day

on which the following cumulative conditions are met:

(a) the applicant for THE EVENT has completed and sent the application form to the ORGANIZER,

(b) the applicant for participation in THE EVENT has paid the fee for the STARTER KIT,

the consumer has the right to withdraw from the agreement without giving any reason; this right

shall cease after the expiry of that period.

2. In order to exercise the right of withdrawal, the ORGANIZER shall be informed about the

decision; such information should be sent by e-mail to the following address:

ewelina.poplawska@runmageddon.pl The information should contain a clear statement on the exercise of the right of withdrawal as well as an indication of the bank account number to which the paid VOUCHER fee is to be returned.

3. In the event of withdrawal, the ORGANIZER shall reimburse all payments received from the

PARTICIPANT without delay, and in any event within 14 days from the date of receiving the

PARTICIPANT's decision; the PARTICIPANT shall not bear any costs related to the

reimbursement.

XVI. CANCELLATION OF THE EVENT

1. The ORGANIZER reserves the right to cancel THE EVENT at any time without giving any

reason.

2. The PARTICIPANTS will be informed about the cancellation of THE EVENT by means of a

notice on the website of THE EVENT and an e-mail sent to the address provided by the

PARTICIPANT in the application form.

3. In case of cancellation of THE EVENT by the ORGANIZER, the fees paid by the

PARTICIPANTS shall be returned in full to the PARTICIPANTS within 7 days from the delivery of

the PARTICIPANT’s order to the ORGANIZER, signed by the PARTICIPANT themselves, together

with an indication of the account number to which the refund of the paid fees is to be made.

XVII. FINAL PROVISIONS

1. The official languages of THE EVENT are Polish and English

2. The official website of THE EVENT is www.global.runmageddon.pl

3. The Director of THE EVENT is indicated by the ORGANIZER.

4. The PARTICIPANTs are only allowed to bring to THE EVENT luggage which complies with the

following requirements stated by an airline providing transportation to the EVENT area. The luggage will include one check in and one cabin bag.

5. The ORGANIZER shall not be liable for valuables taken by the PARTICIPANT to THE EVENT,

including valuables in the the bag deposited by the PARTICIPANT for the duration of the run. The

bag placed in the deposit should contain only everyday items of a total value not exceeding 100 EUR. In exceptional cases, after prior notification of such need by the PARTICIPANT, the

ORGANIZER may accept storing items with a value exceeding 100 EUR. Storage of such items

shall be subject to the payment of a fee indicated by the ORGANIZER, appropriate to the condition

and value of such items. However, the ORGANIZER shall not be obliged to accept such articles for

storage.

6. In addition to the representatives of the ORGANIZER, only the PARTICIPANTS of THE EVENT

have access to the CAMP SITE.

7. The ORGANIZER shall have the right at any time to require the PARTICIPANT to present their

passport for identification purposes.

8. The PARTICIPANT is obliged to carry his/her own passport for the entire duration of THE

EVENT, therefore it is in the interest of each PARTICIPANT to adequately secure the document

against damage, destruction or loss during THE EVENT.

9. All services and infrastructure prepared by the ORGANIZER may only be used by the

PARTICIPANTS of THE EVENT.

10. In the event of any doubt as to the interpretation of any provision of these Regulations, the

binding interpretation shall be that of ORGANIZER.

 

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